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Gweithio gyda Ni
Halen Môn is an award-winning sea salt company on the shores of the Menai Strait, Anglesey. We have a role open in our office.
Real Living Wage Employer
Open roles
Office · Full time
Compliance and Office Co-ordinator
Cydlynydd Cydymffurfiaeth a'r Swyddfa
Purpose of the role
Maintain an efficient office and administration system and coordinate the records and activities that support food safety, quality, employee administration and business compliance.
Work with Directors and department heads, with priorities agreed through the General Manager. Absence cover is coordinated by the General Manager with the Sales Supervisor and Operations Manager, according to the duties requiring cover.
Food safety, quality and compliance
- Coordinate BRCGS documentation, training records and compliance administration with the Operations Manager, who provides operational and technical input.
- Participate in BRCGS and other third party audits, prepare supporting records and follow up assigned actions.
- Act as a member of the Quality and HACCP team. Arrange quarterly BRCGS and quality meetings, prepare agendas, record minutes and track agreed actions.
- Complete customer technical questionnaires, specifications and other technical paperwork, using AI where appropriate to gather information and assist completion. Understand the customer’s requirements, verify accuracy against approved company records, and obtain input or approval from the Operations Manager where required.
- Maintain PDO documentation and coordinate checks on relevant food standards and labelling requirements with the Operations Manager, escalating changes or concerns.
- Coordinate NPD administration, including product specifications, technical information, packaging and labelling checks, and follow up agreed actions with the NPD team.
B Corp and sustainability
- Support the General Manager and department heads with B Corp certification and continual improvement by maintaining evidence, tracking agreed actions and coordinating information for reassessment.
- Support the company’s social and environmental commitments in day to day work.
Employee administration and induction
- Prepare offer letters, employment contracts and other employee paperwork using approved templates and agreed terms, obtaining management approval before issue.
- Maintain accurate and confidential employee and training records.
- Coordinate the administration of new starter induction and deliver the general company and BRCGS induction elements relevant to the role. Department heads deliver job specific induction and training.
Office administration and coordination
- Maintain an orderly and effective electronic and paper filing system.
- Manage the shared diary and support meeting arrangements across departments.
- Arrange shows, visits and related diary activities for Directors and the General Manager.
- Issue the weekly bulletin using the agreed template. Each department supplies its own completed section; collate and circulate contributions and follow up missing information.
- Coordinate monthly report submissions using figures prepared and checked by each department, and circulate the completed reports as required.
- Place orders with nominated suppliers when requested, following the company’s purchasing approval process.
- Act as the office contact for outsourced IT and communications support, logging faults and coordinating assistance. Arrange practical equipment support with the nominated internal contact.
- Maintain data protection and GDPR records and procedures, handle personal information securely and refer requests or concerns to the General Manager.
Working standards
- Follow the Standard Operating Manual and relevant company procedures, including food safety, hygiene and workplace requirements.
- Excellent written and verbal communication skills, with the ability to communicate clearly, professionally and effectively with colleagues, clients and external stakeholders at all levels.
- Maintain confidentiality and discretion, and treat colleagues, customers, suppliers and members of the public courteously.
- Provide Welsh language support for agreed media and public relations activities, in coordination with the Directors and General Manager.
- Maintain a neat appearance and carry out duties hygienically and to the required standard. Follow the company’s rules on smoking and chewing gum during paid time.
The Anglesey Sea Salt Company Ltd | Halen Môn
Amser llawn | Yn Adrodd i'r Rheolwr Cyffredinol | Hydref 2026
Diben y rôl
Cynnal system swyddfa a gweinyddu effeithlon a chydlynu cofnodion a gweithgareddau sy'n cefnogi diogelwch bwyd, ansawdd, gweinyddu gweithwyr a chydymffurfiaeth busnes.
Gweithio gyda Chyfarwyddwyr a phenaethiaid adrannau, gyda blaenoriaethau wedi'u cytuno arnynt drwy'r Rheolwr Cyffredinol. Bydd Gwaith wrth Gefn yn cael ei gydlynu gan y Rheolwr Cyffredinol gyda'r Goruchwyliwr Gwerthiant a'r Rheolwr Gweithrediadau, yn unol â'r dyletswyddau sydd angen cefnogaeth wrth gefn.
Ansawdd a chydymffurfiaeth diogelwch bwyd
- Cydlynu dogfennaeth BRCGS, cofnodion hyfforddi a gweinyddu cydymffurfiaeth gyda'r Rheolwr Gweithrediadau, sy'n darparu mewnbwn gweithredol a thechnegol.
- Cyfranogi mewn BRCGS ac archwiliadau trydydd parti eraill, paratoi cofnodion cefnogol a sicrhau bod camau gweithredu sydd wedi'u haseinio yn cael eu cwblhau.
- Gweithredu fel aelod o'r tîm Ansawdd a HACCP. Trefnu BRCGS chwarterol a chyfarfodydd chwarterol, paratoi agendâu, cofnodi cofnodion ac olrhain camau gweithredu y cytunwyd arnynt.
- Cwblhau holiaduron technegol cwsmeriaid, manylebau a gwaith papur technegol arall, gan ddefnyddio AI lle mae'n briodol i gasglu gwybodaeth ac i gynorthwyo i gwblhau. Deall gofynion y cwsmer, dilysu cywirdeb yn erbyn cofnodion y cwmni sydd wedi'u cymeradwyo, a sicrhau mewnbwn neu gymeradwyaeth gan y Rheolwr Gweithrediadau lle mae'n angenrheidiol.
- Cynnal dogfennaeth PDO a chydlynu gwiriadau ar safonau bwyd perthnasol a gofynion labelu gyda'r Rheolwr Gweithrediadau, gan uwchgyfeirio newidiadau neu bryderon.
- Cydlynu gweinyddu NPD, gan gynnwys manylebau cynnyrch, gwybodaeth dechnegol, gwiriadau pecynnu a labelu, a dilyn i fyny gamau gweithredu y cytunwyd arnynt gyda'r tîm NPD.
B Corp a chynaliadwyedd
- Cefnogi'r Rheolwr Cyffredinol a phenaethiaid adrannau gydag ardystiad B Corp a gwelliant parhaus drwy gynnal tystiolaeth, olrhain camau gweithredu y cytunwyd arnynt a chydlynu gwybodaeth ar gyfer ailasesu.
- Cefnogi ymrwymiadau cymdeithasol ac amgylcheddol y cwmni o fewn gwaith o ddydd i ddydd.
Gweinyddiaeth a chynefino gweithwyr
- Paratoi llythyrau cynnig, cytundebau cyflogaeth a gwaith papur gweithwyr arall gan ddefnyddio templedi a thelerau y cytunwyd arnynt sydd wedi'u cymeradwyo, gan sicrhau cymeradwyaeth gan reolwyr cyn eu rhannu.
- Cynnal cofnodion gweithwyr a hyfforddiant manwl gywir a chyfrinachol.
- Cydlynu’r gwaith o weinyddu sesiynau cynefino gweithwyr newydd a darparu elfennau cynefino cyffredinol y cwmni a BRCGS sy'n berthnasol i'r rôl. Penaethiaid adrannau i ddarparu sesiynau cynefino a hyfforddiant sy'n benodol i swydd.
Gweinyddu a chydlynu Swyddfa
- Cynnal system ffeilio electronig a phapur drefnus ac effeithiol.
- Rheoli'r dyddiadur a rennir a chefnogi trefniadau cyfarfod ar draws adrannau.
- Trefnu sioeau a gweithgareddau dyddiadur cysylltiedig ar gyfer Cyfarwyddwyr a'r Rheolwr Cyffredinol.
- Cyhoeddi bwletin wythnosol gan ddefnyddio'r templed y cytunwyd arno. Mae pob adran yn darparu ei hadran wedi'i chwblhau ei hun; coladu a dosbarthu cyfraniadau a dilyn fyny unrhyw wybodaeth sydd ar goll.
- Cydlynu cyflwyniadau adroddiadau misol gan ddefnyddio ffigyrau sydd wedi'u paratoi a'u gwirio gan bob adran, a chylchredeg yr adroddiadau a gwblhawyd yn ôl yr angen.
- Gwneud archebion gyda chyflenwyr a enwebwyd yn ôl yr angen, gan ddilyn proses gymeradwyo pwrcasu'r cwmni.
- Gweithredu fel cyswllt yn y swyddfa ar gyfer cefnogaeth TG a chyfathrebu sydd wedi'u hallanol, gan gofnodi gwallau a chydlynu cymorth. Trefnu cefnogaeth offer ymarferol gyda'r cyswllt mewnol a enwebwyd.
- Cynnal cofnodion a gweithdrefnau diogelu data a GDPR, trin gwybodaeth bersonol yn ddiogel a chyfeirio ceisiadau neu bryderon at y Rheolwr Cyffredinol.
Safonau gweithio
- Dilyn y Llawlyfr Gweithredu Safonol a'r gweithdrefnau cwmni perthnasol, gan gynnwys diogelwch bwyd, hylendid a gofynion y gweithle.
- Sgiliau cyfathrebu ysgrifenedig ac ar lafar rhagorol, gyda'r gallu i gyfathrebu'n eglur, yn broffesiynol ac yn effeithiol gyda chydweithwyr, cleientiaid a rhanddeiliaid allanol ar bob lefel.
- Cynnal cyfrinachedd a disgresiwn, trin cydweithwyr, cwsmeriaid, cyflenwyr ac aelodau o'r cyhoedd yn gwrtais.
- Darparu cefnogaeth gyda'r Gymraeg ar gyfer gweithgareddau cyfryngau a chysylltiadau cyhoeddus y cytunwyd arnynt, ar y cyd â'r Cyfarwyddwyr a'r Rheolwr Cyffredinol.
- Gwisgo’n daclus ac ymgymryd â dyletswyddau yn lân ac i'r safon ofynnol. Dilyn rheolau'r cwmni ynghylch ysmygu a chnoi gwm yn ystod amser y derbynnir tâl amdano.
Real Living Wage Employer
Benefits
Holidays
22 days annual holiday plus bank holidays.
Matched learning
The company will consider a request to support staff with a portion of the financial cost of a course they wish to undertake. Any training directly related to their job is fully funded by the company.
Charitable contributions
We make financial and product donations to local community events and charities, and we also support staff with their own charitable endeavours.
Eye tests
If not eligible for free tests, the company will pay for a test every 2 years.
Free financial & legal advice
Through GroceryAid, access free wellbeing counselling, independent financial advice, and legal advice.
Gweithio gyda Ni
How to apply
For more details about the role, or to apply, get in touch below.
